Administration and Human Resources

The administration department is divided into four sections upon which its functions have been classified.

General Administration Section

1. Facilitation of mayoral elections;
2. Secretarial services;
3. Fleet management;
4. Provision of security;
5. Certification of documents;
6. General maintenance of the council premises;
7. Registry Services;
8. Enforcement of bye laws (Council Police);
9. Inventory of Council properties.

Committee Section

The committee section of a local authority is responsible for a number of key functions, including:

1. Planning and organizing committee meetings: This involves preparing the agenda, providing background information, arranging for facilities, and coordinating with stakeholders.
2. Providing support to committee members: This includes briefing members on issues, providing advice and guidance on procedures, and ensuring that they have access to all relevant information.
3. Undertaking research and analysis: The committee section is responsible for conducting research and analysis on matters that are to be discussed at committee meetings. This includes reviewing reports, gathering data, and consulting with stakeholders.
4. Drafting reports and recommendations: The committee section is responsible for drafting reports and recommendations for consideration by committees and the local authority as a whole.
5. Implementing decisions and policies: The committee section is responsible for implementing decisions and policies adopted by committees and the local authority
6. Ensuring compliance: The committee section is responsible for ensuring that all the activities of committees and the local authority are conducted in compliance with the relevant laws, regulations, and policies.

Human Resource Section

The human resource section of a local authority is responsible for a number of key functions, including:

• Recruitment and Placement: Manages effectively the recruitment process in order to facilitate selection and placement of appropriate staff.
• Human Resource Planning: Manages timely Human Resource planning in order to ensure recruitment and placement of staff in the Council.
• Staff Development: Manages effectively the development of human resource in order to enhance productivity.
• Interpretation of Conditions of Service Manages timely interpretation and implementation of conditions of service in order to enhance adherence and staff retention.
• Industrial relations: Manages timely good industrial relations practices in order to promote and maintain harmony in the Council.
• Pay roll administration: Manages effectively the preparation of pay roll inputs in order to facilitate proper remuneration of salaries/wages and other pay roll related matters.
• Staff Welfare: Manages effectively the staff welfare in order to promote good health and wellbeing of staff.
• HIV/AIDS Workplace Programmes Manages effectively HIV/AIDS workplace programmes in order to enhance awareness and mitigate the effects of HIV/AIDS.
• Performance Management Manages effectively the implementation of performance standards in order to achieve expected results.
• Reports: Supervises timely the preparation of periodic human resource reports in order to generate information for decision making.
• Management Manages effectively human, financial and material resources in order to achieve the objectives of the department.